Requests for Clarification Reply #4

1. How many current active CMS users (or website editors) do you have?

Future state we anticipate approximately 10 users would be adding and editing content.

2. Do you have dedicated staff for managing communications to the public/parents/students, including managing the website?

No, this would not be a dedicated individual.

3. Is there an existing Brand Identity sytsem and guidelines for the Brandon Blackhawks, or is creation of that considered to be within scope of this project?

A brand identity/style guide/design system would be welcomed as a consideration should it be included in the bid.

4. For proper estimation of hosting infrastructure needs, in general terms if necessary, how many public visitors does the website get per day / per month?

I do not have that information available at this time.

5. The RFP states: "Develop a cohesive design system for the Main District Site, Central Office services, Board of Education, Athletics, and 4 School Sub-sites". Is the expectation that these will still remain sub-sections of one main District site, or each be broken out into separate sites with a shared design language?

We will consider both directions from a bid proposal.

6. Beyond applicable state and federal laws, are there any specific security or privacy guidelines or regulations which must be adhered to? (ISO 27002, etc)

These are stated in the RFB document.

7. It appears the existing website connects to a number of third party tools (e.g. MIStar Student & Parent Portal, Classlink, Frontline, etc) are those items considered within the scope of this project and to be replaced, or out of scope?

Out of scope, those existing systems will be linked to via the new site.

8. Do submitters need to return exactly the forms from the RFP (e.g. 'Attachment B') or can that information be reformatted in the submitters proposal document?

Please use the attached form formatting.

9. The RFP states: "Three (3) examples of school district websites or equivalent that you have designed, including links."  Would individual, schools, universities and other educational institutions (rather than school districts specifically) suffice?

Yes.

10. How will overall firm size and geographic location factor into the final decision making? Does the search committee have an ideal size or location in mind?

We do not have this defined as a selection factor.

11. To be clear, hosting costs over three years will be considered as part of the total project cost and not additional ongoing costs outside of project development costs, correct?

Yes.

12. What about the current site do you find unsuccessful, and what would you consider a success condition for the redesigned site?

We are looking for an ADA compliant site that is maintainable by district staff.

13. What is your data retention policy?

We do not have a specific policy for our web presence.

14. Does the website need to accept or process payments or fees directly in any way?

We do not anticipate that need currently.